IT Department Administrator

Posted Date: December 20, 2017

About this Position

Meow Wolf is an art collective and production company creating and operating immersive, interactive multimedia experiences that transport audiences of all ages to fantastical realms of storytelling. Founded in 2008 by a small group of artists, writers, musicians, and makers looking to create an egalitarian space for artistic expression, Meow Wolf’s first exhibits were created in warehouses on shoestring budgets. Since then Meow Wolf has created 25 exhibitions throughout the United States working with hundreds of artists.
The current job offering is for a position within Meow Wolf Creative Studios, an interdisciplinary, collaborative nexus focused around the creation of immersive art experiences – combining architectural design, art, custom technology, fabrication, and digital content development.
The ethos of the company is often described as radically inclusive; collaborators are given space to be expressive, creative, and effective. Unlike a traditional corporate setting, this produces an environment where no job is too low for anyone and no ambition too high.

Job Description

The IT Department Administrator acts as an integral avenue of communication and organization in the fast-paced and multifaceted IT Team. They will be the point person for many components of day-to-day operations, including: inventory, purchasing, scheduling, and budgeting. This position will require excellent communication skills, a high level of focus and follow-through, and a can-do attitude.

We are in the process of developing our department and streamlining our workflow. The ideal candidate will be an integral part of this growth. As we are in the beginning stages of the department’s expansion, this is an exciting opportunity to get involved and participate in building a strong, effective team that supports the entire company.

Job Requirements

  • Proven organizational skills
  • Proactive/forward looking
  • IT Savvy, fully competent in Google G-Suite
  • Analytical/ problem solving skills
  • Multi-tasking skills
  • Computer savvy and capable of learning new computer platforms quickly.
  • Discreet and professional when handling sensitive information. Must maintain the highest degree of confidentiality.
  • Self-motivated, self-managing, patient with yourself and others
  • Must be receptive to receiving direction and can perform well within a team environment.
  • Able to make solution-driven decisions in a fast-paced work environment
  • Excellent verbal/written communication and people skills with an ability to work collaboratively within a team environment
  • Adaptable to changing needs and possess the ability to take on new tasks
  • Sense of humor

Required Technical Skills & Expertise

  • Experience with Google Docs, Sheets, Drive and Calendar
  • Discreet and professional when handling sensitive information. Must maintain the highest degree of confidentiality.
  • Self-motivated, self-managing, and patient with yourself and others
  • Must be receptive to direction and perform well within a team environment.
  • Able to manage multiple tasks and make solution-driven decisions in a fast-paced work environment
  • Excellent oral and written communication skills
  • Excellent organizational skills with a strong attention to detail
  • Excellent interpersonal skills and a sense of humor
  • Adaptable to changing needs and possess the ability to take on new tasks
  • Ability to handle sensitive tasks accurately and confidently
  • Computer savvy and capable of learning new computer programs

Preferred Education and Experience

  • At least one year prior experience as an assistant or coordinator
  • Experience managing software licenses
  • Experience managing inventory across multiple projects and locations
  • Experience interfacing with external vendors
  • Some background in IT or Tech business

Job Responsibilities

Job Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Managing and facilitating the comprehensive daily schedule during production, post-production, and development of all IT and Electrical Infrastructure projects
  • Planning and scheduling meetings, to-dos, reminders, and appointments
  • Preparing, maintaining, and managing travel schedule and logistics
  • Initiating and facilitating communication within the IT team and Meow Wolf’s departments
  • Ordering, managing budgets, tracking expenses, reconciling credit card statements
  • Organizing and maintaining department files and documentation in Google Drive
  • Liaising with external crews and offices and providing detailed status reports to leadership
  • Performing research assignments assigned by IT Director and leadership
  • Helping to establish systems and protocols to optimize the best possible creative framework
  • Supervisory Responsibility
  • This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This role also includes standard equipment for immersive experiences such as sensors, microcontrollers, computers, lights, sound, video, and electromechanical elements.

Physical Demands
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 9 a.m. to 5 p.m. or 10 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel
Limited travel is expected for this position through 2018. There is potential travel to work on the 1st Major Market in 2019.

Reports to
IT & Infrastructure Director

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Compensation

$42000 - $45000 Per Year

Time Commitment

Full Time

Location

Business Unit

Benefits

Full-time employees receive the following benefits:

  • Paid time off
  • Health Insurance
  • Free gym membership (Santa Fe only)
  • 2 classes per semester at Santa Fe Community College
  • As a rapidly growing company, our benefits will be expanding and a more comprehensive package is soon to follow.

This is an opportunity to become a part of a dynamic and collaborative culture, a beacon of creativity and community in the global economy. Meow Wolf employees are given the space to be expressive, creative and effective. Unlike a traditional corporate setting, this produces an environment where no job is too low for anyone and no ambition too high.